If you’re like me, your email box is one of your biggest sources of frustration and perceived busyness. Gone are the days when I started teaching fifteen years ago that we received memos in our school mailboxes; the color of the paper denoted the urgency of the message or lack thereof. One would think that managing messages digitally would be easier; nothing can get lost. I think that’s the problem. We never lose anything! It keeps piling up in our cloud-based limitless email boxes, to the point that the important does sometimes get buried beneath the minutia.
In this first part of the series I’m calling “Straighten-Up Strategies,” let’s tackle that inbox and the overwhelmed feeling it causes.
From today on, I want you to have two goals when it comes to your inbox. There is nothing new under the sun, so I want to give credit to two podcasters I mentioned in a previous Tech Tuesday, Amy Porterfield and Angela Watson, for inspiring these two goals. From Amy I take my first goal, one that I strive for but haven’t reached in forever: Start every day with inbox zero. Yes, you read that right. Make it a goal to completely clean out your inbox regularly, even if it’s not once a day. I know, I know…it’s just going to fill up again, especially if you’re a teacher. The same repeat happens with laundry and dishes as well, but we still have to try to make an effort, right?
The second goal, courtesy of Angela Watson, is this one: touch each email once. You know the drill with deleting, replying, and forwarding an email. However, if you will check out the video below, recorded as a Facebook Live I host every Tuesday, you will find more great strategies that will help you accomplish both goals.
Watch and learn:
- how to create a calendar appointment from an email just by dragging and dropping
- how to send emails and their attachments to OneNote
- how keeping emails in both the “Sent” box and “Inbox” is redundant
- how to use the Clean Up function in Outlook 2016
- how to manage folders that are no longer relevant
- how to use the Sweep function in Office365
- how to undo an accidental click of the Archive button
- how to create rules that automatically manage your email for you
It’s an action-packed video, so make sure to tune in!